When it comes to Moving, there’s a giant list of things to remember. Furniture, valuables, clothing, electronics – you name it! When it comes to moving your business it can be just as tricky, if not more so. Moving an entire company is no walk in the park, so here are 10 tips to make it an easier process for all involved.
To upsize or downsize, that is the question
Of course, you can also choose a new office that’s the exact same size, but generally you’re either getting bigger or smaller. Downsizing is usually less expensive, but it means your office, warehouse or factory has to get rid of a lot more stuff before it can move. Upsizing is going to put your cost up somewhat, but can be a great way to expand what you do and set up a new and improved layout that will grow your business and keep employees smiling. Do an initial walk-through and check for leaks, structural integrity, working lights, natural daylight and other features.
Plan well ahead
This is something simple but it can’t be overstated! Make a timeline and put down some benchmarks of the moving process. Note staff who will be helping with the move and handling some responsibilities and share it around the company. Include an inventory of items and departments. Planning ahead doesn’t have to be extreme, but give at least several weeks’ notice to make sure you have a reliable moving company booked and staff ready for the switchover.
Work out new utility contracts and agreements before getting underway
This is one of those things you can add to the planning ahead list and do before the move. Before agreeing to a new lease or purchase you should know what you’ll be paying for associated extra costs like insurance, electric, utilities, maintenance fees, garbage pickup and so forth. Set up whatever is required for you to do on your own. Maybe you can negotiate a better rate in some cases or streamline internet and phone services. This is an important tip.
De-clutter before the move
Before moving day dedicate an entire day to clean-up and purging. That means throwing out old half-broken fans, catalogues, outdated décor, wonky chairs that have seen better days. Don’t be afraid to pitch it. When making a move to a fresh new workspace, getting everything at the old location consolidated and junk thrown out is a big morale booster as you make way for the new.
Get your paperwork and e-signatures updated and spread the word
Get business cards and other offline materials fixed up with your new location. Update websites and send out a memo to all staff to change email signature lines with the updated address. Also change all the info in Yelp pages, Google, Yellow Pages and everywhere else you’ve been listed. Also draft up a press release to inform clients and the local community of your move. Informing others is a big part of the moving process.
Pick a good time to move
This is fairly self-explanatory. Schedule your company move for a time of day and week that isn’t ultra-busy. There always end up being several odds and ends you overlook or now and then there’s an extra trip necessary back-and-forth. Don’t let the process get halfway complete before it stalls on jam-packed streets during a national holiday.
Choose a top-notch fully-insured moving company (hey, psst pick us)
Put a moving manager in charge
Even if you’ve hired a professional moving company like Kyle Bay Removals & Storage, you’ll want a designated moving manager who’s officially in charge of the relocation. This individual handles the process and staff report back to him or her. They make sure to work with the movers as the number one point of contact and they schedule any work that needs to be done at the new office like IT installation. The moving manager also informs staff of their duties and gets everyone to start packing up small things in advance of the move.
Set the new office up in a way that improves on your past setup
If you’re buying new furniture balance quality, cost and staff needs to get the best possible option. Desks, seating, computers, machinery, even artwork and plants should be chosen to make the new space welcoming and efficient. The moving manager should decide on the new layout after the walk-through of the new location and plan out with the moving company where certain items will be taken and how they will be arranged.
Check for any special items
Here at Kyle Bay Removals & Storage we’re a commercial moving specialist. We’ve seen it all and we know how to get the job done all while being a calming and friendly helpmate. We work with you, not against you and we’re happy to give advice and a free quote. Also make sure in your move to mention any special items that may require extra time or planning to move such as pianos or especially large or fragile items. We’ll be happy to look anything that may require extra attention over in our free assessment.
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