Video conferencing is more important than ever before as businesses of all sizes across the world have embraced this technology. Organizations can quickly communicate with each other through video conferencing without the need for long travel days. Teams can work together more efficiently and effectively without being in the same room.

There are countless options to consider when choosing a video Conferencing Software solution. Choosing the correct option for your business will help you grow your business. Any issues with your video conferencing software can ruin a potential sale or make you look unprofessional. In order to narrow these options down, businesses should consider their needs by comparing some similar video conference software qualities.

Factors To Consider

Number Of Participants

Most small and medium-sized businesses will only have a handful of people on a video conference call at one time. Larger businesses may have hundreds or even thousands of video call participants, which makes the audience limit significant. Many video conferencing software have a limit to the number of people allowed in one call.

Security

Just as with other forms of communication, your organization needs to ensure that your video conferencing solution is secure and encrypted. Any security breaches can result in the loss of valuable data and customer trust. Some businesses were subject to ‘Zoom Bombs,’ where pranksters would infiltrate private company Zoom meetings.

Ease Of Use

Some employees will be using video conferencing software for the first time. Organizations should consider how easy the software is to learn and use. Simple mistakes, such as sharing the wrong screen, can make your team look unprepared for an important meeting.

Pricing

As with any software solution, the price can be a significant barrier to adoption. The organization must be able to afford the video conferencing application for every user that needs it. Some businesses are able to get by using the free version of these applications, but others will need the premium versions.

Microsoft Teams

Number Of Participants

The Microsoft Teams free version offers the highest number of meeting participants as compared to Google Meet and Zoom with up to 300. Participants can see up to 49 other users on the screen at one time. The paid version of Microsoft Teams allows businesses to host webinars. Up to 10,000 users can attend the webinar for a period of four hours.

Security

Microsoft Teams has a relatively robust level of security. This software solution automatically encrypts all meetings in order to keep data safe. However, If you want enterprise-level security, then you are going to have to pay for it. Microsoft offers multiple two-factor authentication packages in order to increase security levels.

Ease Of Use

Microsoft Teams has a feature that allows users to collaborate with other users on Office documents. Teams allow users to keep track of all of their messages with other users and search through them, which is more efficient than searching through emails. Organizations that are already working with other Microsoft 365 apps will likely find Microsoft Teams the best solution.

Pricing

Microsoft Teams is free for businesses that already have a Microsoft 365 subscription. Microsoft 365 subscriptions start at $5 per user. Businesses can access the free version of Microsoft Teams, which allows users to host a meeting with up to 300 participants.

Google Meet

Number of Participants

The free version of Google Meet has a limit of 100 participants for 60 minutes. While the paid version of Google Meet can handle up to 250 users per meeting and up to 100,000 viewers within a domain.

Security

Google Meet may be the best of these three when it comes to security. This solution offers multiple two-factor verification options and creates a unique encryption key for every meeting. Google Meet also meets the Internet Engineering Task Force’s standards for Secure Real-time Transport Protocol and Datagram Transport Layer Security.

Ease Of Use

In order to use Google Meet, users have to have a Google account. This could be a barrier to some users. The software itself is relatively easy to use and even has automatic live captioning powered with Google Speech. Similar to Microsoft Teams, if your business already works with G-suite products, then Google Meet will probably be the solution that is easiest to integrate with.

Pricing

Google Meet is currently priced from $6 to $18 per user depending on the plan. Depending on the size of the business, this could be an affordable option. Google Meet also has a free version that small businesses can take advantage of.

Zoom

Number of Participants

The free version of Zoom allows users to host a meeting of up to 100 participants for 40 minutes. The business version of Zoom allows meetings of anywhere between 300 and 1,000 participants. Zoom premium has a webinar feature that allows users to host a webinar with up to 3,000 users.

Security

One of the big concerns about Zoom is that they do not have a robust security solution as compared to Teams and Meet. Hackers were able to get into private Zoom meetings in the beginning of the pandemic to cause havoc. Zoom has been able to address those security issues since then. Zoom now offers end-to-end encryption for all meetings.

Ease Of Use

Zoom is arguably the most popular video conferencing software application. Zoom is exceptionally easy to use, even for a user who has never used video conferencing software before. Zoom has the capability to run on almost any operating system or device. Even below-average Android devices have no issue video conferencing with Zoom.

Pricing

Zoom pricing starts off at $15 per host. That price can quickly add up if your business involves many one-on-one meetings. Many small businesses can utilize the free version of Zoom, as their meetings will typically last less than an hour and involve less than 100 participants.

BACS Can Help You Choose The Best Video Conferencing Solution

Are you still unsure which video conferencing software to use? BACS can help your organization analyze and decide which software will best suit your needs. Our team will work closely with your organization to understand your business and deliver a solution that makes your life easier. Reach out to BACS today to learn more about all video conferencing software solutions. Our team is more than happy to answer any questions you may have about video conferencing software.

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