If you are entrusted with the responsibilities of Procurement for your School, you should immediately get hold of a school directory. These directories are updated every year and have become the go-to place for all information one needs. So here let us share three reasons why all schools should use these directories for all their procurement.
#1 Reduces Procurement Costs
When you make an ‘informed choice’ you are most likely to make the right one. The school directly acts as a guide for the head teacher or anybody else who is involved in the procurement process. It allows you to buy all the essentials at the best market price. You will have information on similar procurement in other schools and can get in touch with counterparts for their feedback on important factors such as price, quality and the vendor. This helps in the budgeting process for the upcoming session and allows you to judiciously manage your purse-string.
#2 Cuts Down On Procurement Time.
Insufficient knowledge can often lead to indecisiveness and delay the entire procurement process. This is common as most people with the procurement responsibility tend to go slow in a bid to avoid bad decisions. They talk to multiple Vendors, ask for detailed quotes; discuss it with others in the school and all this takes a lot of time. A school database on the other hand allows you to bypass all these and at the same time mitigate all the risks involved in the process.
#3 Helps Find Reliable Vendors
Reliability of the vendors in terms of quality of the goods supplied, warranties and timely delivery is one of the most important factors that every head teacher or bursar needs to consider when trusted with the responsibilities of procurement. This is no easy task given the number of vendors that exist in the market. Research on the Internet or in the market can take lot of time and yet not meet desired goals. This is where a school database allows you to zero in on vendors who are accustomed with supplying state secondary and all independent schools.
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