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microsoft office shortcut keys

Here we provide shortcut keys for microsoft office:

Ctrl + Function key

  • Press Ctrl + F2 to choose the Print Preview command (File menu)
  • Press Ctrl + F4 to close the window
  • Press Ctrl + F5 to restore the document window size
  • Press Ctrl + F6 to go to the next window
  • Press Ctrl + F10 to maximize the document window
  • Press Ctrl + F12 to choose the Open command (File menu)

Ctrl Key

  • Press Ctrl + C or Shift + F2 to copy selected text to the clipboard
  • Press Ctrl + X to cut selected text to the clipboard
  • Press Ctrl + V to paste text from clipboard
  • Press Ctrl + Z to undo the last action
  • Press Ctrl + Y to redo the last action
  • Press Ctrl + N to new document
  • Press Ctrl + O to open a document
  • Press Ctrl + P to print a document
  • Press Ctrl + A to select all
  • Press Ctrl + F to find
  • Press Ctrl + H to replace
  • Press Ctrl + G to go to
  • Press Ctrl + up arrow to paragraph up
  • Press Ctrl + down arrow to paragraph down
  • Press Ctrl + left arrow to go to the word to the left
  • Press Ctrl + right arrow to go to the word to the right

Press Ctrl + Shift + Function key

  • Press Ctrl + Shift + F5 to edit a bookmark
  • Press Ctrl + Shift + F6 to go to the previous window
  • Press Ctrl + Shift + F7 to update linked information in a Word source document
  • Press Ctrl + Shift + F8 to extend a selection or block (then press an arrow key)
  • Press Ctrl + Shift + F10 to activate the ruler
  • Press Ctrl + Shift + F12 to choose the Print command (File menu)

Alt + Function key

  • Press Alt + F1 to go to the next field
  • Press Alt + F3 to create an AutoText entry
  • Press Alt + F4 to quit Word
  • Press Alt + F5 to restore the program window size
  • Press Alt + F8 to run a macro
  • Press Alt + F9 to switch between all field codes and their results
  • Press Alt + F10 to maximize the program window

Common Short Cut Keys

  • Press Ctrl + B to toggle the Bold attribute
  • Press Ctrl + I to toggle the Italic attribute
  • Press Ctrl + U to toggle the Underline attribute
  • Press Ctrl + Q to remove paragraph formatting
  • Press Ctrl + C to copy selected text to the clipboard
  • Press Ctrl + X to cut selected text to the clipboard
  • Press Ctrl + V to paste text from clipboard
  • Press Ctrl + Z to undo the last action
  • Press Ctrl + Y to redo the last action
  • Press Ctrl + Shift +  to decrease font size one point
  • Press Ctrl + Shift + > to increase font size one point
  • Press Ctrl + Spacebar to remove character formatting
  • Press Ctrl + Shift + Spacebar to create a non-breaking space
  • Press Ctrl + Hyphen to create a non-breaking hyphen
  • Press Ctrl + Home to go to the start of the document
  • Press Ctrl + End to go to the end of the document

Function key Shortcuts

  • Press F1 to access online Help or the Office Assistant
  • Press F2 to move text or graphics
  • Press F3 to insert an AutoText entry (after Word displays the entry)
  • Press F4 to repeat the last action
  • Press F5 to choose the Go To command (Edit menu)
  • Press F6 to go to next pane or frame
  • Press F7 to launch the Spelling and Grammar check
  • Press F8 to extend a selection
  • Press F9 to update selected fields
  • Press F10 to activate the Menu Bar
  • Press F11 to go to the next field
  • Press F12 to choose the Save As command (File menu)

Shift + Function key

  • Press Shift + F1 to start context-sensitive Help or reveal formatting
  • Press Shift + F2 to copy selected text
  • Press Shift + F3 to change the case of letters
  • Press Shift + F4 to repeat a Find or Go To action
  • Press Shift + F5 to move to a previous revision
  • Press Shift + F6 to go to the previous pane or frame
  • Press Shift + F7 to choose the Thesaurus command (Tools menu, Language submenu)
  • Press Shift + F8 to shrink a selection
  • Press Shift + F9 to switch between a field code and its result
  • Press Shift + F10 to display a shortcut menu
  • Press Shift + F11 to go to the previous field
  • Press Shift + F12 to choose the Save command (File menu)

 

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