Persuading as many people as possible to become event attendees is definitely a good strategy for maximizing revenue. However, if you blindly go for quantity, quality suffers. To estimate the real value of an event and gain the tools for improvement in the future, event PROFS should master the right event marketing Metrics.
Why event metrics is important.
Event metrics help break huge pieces of data into smaller segments responsible for the specific event success indicators. Measuring event success is crucial because it helps you understand which ticketing types are the most popular with attendees, whether the event website does a good job, and how your event contents resonate with the interests of investors. If you’re able to respond to each metric in a smart way, the chances are high that your next event can be more efficient than the previous one.
Which metrics you should use for measuring event success.
The abundance of the event ROI metrics makes it challenging for event professionals to choose the right tools. Here are some cherry-picked metrics that will help you build an effective plan for event success evaluation:
Price elasticity, early-bird offers, and changes in price over time impact the number of registrations. Therefore, tracking the behavior of buyers over time is essential for building a smart ticketing strategy.
Not by Attendance alone. This is the Golden Rule of any event measurement strategy because by focusing on attendance many event planners miss many other essential aspects. Nevertheless, it can’t be denied that measuring attendance is one of the easiest ways to verify whether your investment in the event paid off.
To get the most out of the attendance evaluation, look at three core aspects:
- The increase/decrease of attendance rates in comparison with the previous event.
- The progress of attendance over a specific period of time.
- The rates of returning attendees and newcomers.
Event attendance is greatly dependent on how well optimized your event registration page is. The biggest mistake of many event planners is that instead of focusing on the quality of a website, they choose to blindly drive the audience to the registration page. Instead of wasting their resources on promotion campaigns, the professionals should invest in website optimization, measure the bounce rate, and build a better “conversion trap” on the registration page.
Marketing event metrics is a great tool for showcasing your expertise and proving the value of an event. Every sponsor needs to understand whether it’s worth investing in your event or not. By providing the data that reflects on the engagement with the sponsor’s pages as well as some general statistics on the target audience and Attendance Rates, you create strong, valuable data for the sponsor.
Queue-free registration is a great proof of a well-organized check-in process. By monitoring how well the onsite team works, which forms of check-in are preferred by attendees, and at which stages difficulties emerge, you gain valuable insights into onsite registration.
Content is crucial. One of the core goals of every event planner is ensuring great engagement for attendees at the event. To perfect this, you have to measure how people respond to diverse types of event sessions and shape your strategy based on received data. Consider that different event types require different engagement forms, which is why it may be a good strategy to split engagement metrics in several segments.
Lastly, don’t forget that the opinions of the event attendees should be the guiding light for you as an event organizer. To capture honest feedbacks and impressions, consider using electronic surveys at your events. Survey data can help you understand which sessions worked the best and which organizational processes were the most challenging from the attendees’ perspectives.
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