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How to Compress or Compact Archive PST File in Outlook – Advance Guide

Having a large sized Outlook mailbox? Getting your PST file bigger day by day? Searching an instant way to compact your PST file? Well, you are at the right place! Find best way to compress PST file right here. Know all the manual tips you can try to reduce Outlook mailbox size, along with the automated solution to compact archive PST file easily.

Microsoft Outlook is a worldwide popular database management system, especially to manage our emails, contacts, calendars, notes, journals etc. All these data is stored inside the database file, known as PST file.

Now what happens to this PST file when data increases constantly? It gets larger and larger and then comes a point when it starts to harm the Outlook performance. It get slower and results in freezing up, hanging and the worst scenario, PST corruption! We lose our precious data.

Why to Compress PST Files?

Why not to compact PST files? Yes, you heard it right! We DO need to downsize Pst Files, as we don’t want Outlook to freeze, hang or stuck, right when we are performing some crucial tasks on it.

The consequences of a giant PST file possess a large number. Operating Outlook for a long time makes the data consume more space. As a regular MS Outlook user, we tend to get a plethora of emails on a daily basis and no matter how hard we try to avoid some unnecessary mails, we get them anyway.

Imagine to delete every email message one by one. You started very well, but in the long run, you obviously fed up and yes, no one has this much free time to check out on every single email. What’s worse than that? The emails you deleted thinking you are freeing up space… Are they really freeing up space? NO! There is “white spaces” concept behind the deleted email messages.

Tip: “White Spaces” are the secret villains behind the deleted messages. These occupy the space when any message is removed permanently.

PST File Size for Outlook 2007 & 2003: 20 GB

PST File Size for Outlook 2007 & 2003: 20 GB

The End Results of Having a Large PST File

Focusing on the repercussions of an overlarge PST file, & why should we compact archive PST files, we narrowed them down to the major ones in the following list:

Corrupted PST File: There is a certain limit of PST file size & storage. It varies from 20GB to 50 GB including Outlook previous versions and current versions. Exceeding this size results in PST corruption. To avoid this, we need to compress PST file. Outlook Freezing and Hanging: The exceeded data stored inside Outlook PST files makes Outlook slower. It annoyingly hangs, doesn’t respond and stucks time to time, making Outlook less productive. Less Productive Outlook: If Outlook hangs in between some process, we are definitely not getting the output we desire from Outlook for a certain task. This degrades the efficiency [...]


This post first appeared on WindowsInstructed, please read the originial post: here

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How to Compress or Compact Archive PST File in Outlook – Advance Guide

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