On a daily basis, Business Enterprises generate a substantial amount of data. If the data is not managed properly, it will likely get lost in the massive rubble of files and papers. Because of this, business enterprises face a large number of challenges such as lost revenue, unseen competitive advantages and missed business opportunities. A large number of problems arise when the data that is generated in a business enterprise is not entered in an organized electronic system. The challenges persist even further when the data isn’t usable or easily accessible. Outsourcing online data entry works to a professional service provider can mitigate the effects of these challenges.

Business enterprises can find it quite time consuming when taking the first step towards outsourcing. But once enterprises figure out how they can expand their business operations with the help of outside professionals, it can offer improved efficiencies and economies of scale. Technology has made online data entry outsourcing more accessible to business enterprises which have had an impact on their productivity, growth and bottom lines. Progressive business enterprises know that outsourcing can help them handle online data entry aspects of the business which simply does not make sense when dealt with personally. But with the presence of large number of online data entry service providers, it can be difficult to select the right one.

Here are the key factors business enterprises must consider before outsourcing online data entry:

1. Business Reputation: 

   In the social media age, business operations are closely scrutinized by everyone involved and therefore maintaining business reputation is given the utmost importance. Business enterprises must be careful enough before outsourcing online data entry to any third party vendor and they must ensure that the vendor maintains the highest possible standards while providing the service. The business reputation of the vendor is an important criterion to consider before outsourcing. If a business enterprise outsources to a vendor without looking at their past credentials, it can seriously jeopardize the reputation of the business enterprise which is built over many years. Outsourcing may free capital for the enterprise but the drop in service levels can result in the enterprise spending more than what it saved on building its reputation.  

2. Accuracy: 

   Accuracy is quintessential when it comes to online data entry. Consistent data errors can create substantial issues over time. The quality of data is impacted by various elements such as team commitment, workplace culture, access to new technology, innovation and more. A high level of attention to detail and accuracy is required as even a simple mistake can cost a business enterprise millions. Therefore business enterprises must make it a point to find out about the quality control measures of the online data entry service provide to ensure a high level of accuracy. In reality, eliminating 100% of data entry errors is close to impossible but there will definitely be ways to minimize the risks.

3. Cost: 

   For various business enterprises the main motivation behind outsourcing online data entry is primarily cost savings. When enterprises decide to outsource, it is usually a strategic decision as it involves evaluating the potential cost savings against concern over losing control over the product or service. Put simply, outsourcing takes place mainly to improve profit margins. However, the cost efficiency of outsourcing online data entry comes into question if the third party vendor fails to meet the requirements of the business enterprise. But since cost savings are never immediate, it is important for business enterprises to learn about how they will be able to save in the short as well as in the long run.

4. Data Safety: 

   Selecting the ideal online data entry outsourcing provider is quintessential to completing the task successfully. But the top concern of various business enterprises when outsourcing online data entry tasks is data security. It is understandable for enterprises to have such concerns as they are providing the third party vendor with confidential information and at times enterprises also grant them access to the system. Security breaches that can happen when enterprises give access to online data entry service providers include hacking, lost backup tapes, dishonest insiders and stolen computers. Business enterprises must carefully scrutinize the security and confidentiality practices, use of portable thumb drives in the office and non-disclosure agreements. The services provided by the third party vendor will not be effective if encryption, policies regarding security breach and recovery is not strong.

5. Turn Around Time: 

   In addition to accuracy, speed is also important when it comes to online data entry as business enterprises with large amounts of data entry tasks want it to be accurately entered and organized with the least turnaround time. Most business enterprises take into account the delivery time while rating data entry service providers. The need of the hour is quick yet accurate data entry services. Business enterprises must enquire about expected turnaround time and also responsiveness to urgent requests.

One of the key elements of business today is outsourcing and considering it as an unnecessary risk can hinder growth prospects. Though technology has made it easier for business enterprises to find reliable and capable online data entry service providers, the selection process still holds relevance. An ideal online data entry outsourcing must have a good business reputation in the field, provide accurate data entry services with utmost importance to security and deliver on promise with the least turnaround time.

For more information on how Invensis Technologies will deliver value to your business through Data Entry Outsourcing Services, please contact our team on US +1-302-261-9036; UK +44-203-411-0183; AUS +61-3-8820-5183; IND +91-80-4115-5233; or write to us at sales {at} invensis {dot} n

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